If you select
Lodging as the wizard type, this screen appears where you can finish adding the expense.
Wizard Fields
| Field | Description |
|---|
| Provider
|
Select the provider from the drop-down list. The available options are those active providers set up in the system for
Lodging. If a default provider is set up for the selected batch type, it displays here as the default. If no default provider has been set up for the batch type,
None displays as the default as this is not a required field.
|
| Merchant
|
Enter the merchant name you wish to associate with this lodging expense. You can enter up to 40 characters.
|
| Check-In Date
|
Click
 to the right of the field to select the check-in date for this lodging expense. The default value is the
Expense Date from the first wizard page. If the
Check-In Date field is blank, an error message displays when you click
Finish.
|
| Check-Out Date
|
Click
to the right of the field to select the check-out date for this lodging expense. The default value is the
Expense Date from the first wizard page. If the
Check-Out Date field is blank, an error message displays when you click
Finish.
If the
Check-Out Date is earlier than the
Check-In Date, the system also displays an error message.
|
| Number of Nights
|
Enter the number of nights for the lodging expense. The system calculates a default value by subtracting the
Check-In Date from the
Check-Out Date and adding 1 day. You are allowed to add 1 additional day to the default for the
Number of Nights value. Any other number, however, causes an error message to display.
|
| Comments
|
Enter any comments you wish to include with this lodging expense. You can enter up to 254 characters.
|
| Back
|
Select this button to return to the second wizard page. Values entered on the third page will not be lost.
|
| Finish
|
Select this button to complete adding the new expense. The possible errors that can occur here are:
- Check-In Date is required.
- Check-Out Date is required.
- Check-Out Date cannot be before Check-In Date.
- You may only increase the number of days by 1.
If an error occurs, the cursor is positioned in the field that has the error. Once you have corrected all errors, the wizard page closes and the table on the main screen is refreshed with the new record.
|
